Hello. Congratulations on booking Old Forest School as your wedding venue. Just like you we love the place, there’s no better spot to have the best wedding day ever.

The Rusty Hare is a specialist Bar Service at Old Forest School. We work hard to make sure your bar service is a spectacular success, your day runs smoothly and your guests have a great time.

The Rusty Hare Team 

Let the good times roll

We want to make sure that your wedding goes off without a hitch (other than you and your partner getting hitched, of course).

We know how to make sure everything at the Bar goes smoothly, your guests have a great time and the place is kept tidy (makes for better photos). We know all the rules, the layout of the venue and how to make sure everything runs like a dream. That way you and your guests can just kick back, enjoy the day and let the good times roll.

The Rusty Hares are dressed in a standard uniform of white t-shirts, blue jeans and black bib aprons. People tell us it looks smart, yet casual and makes it really easy for guests to identify the bar staff.

Here’s how things usually go on the day, we will…

Set up 

  • Unpack the first supply of drinks from your chiller trailer
  • Set up your ice and drinks to the bar (in the bathtub)
  • Mix any punches and pour into dispensers (if supplied/required)
  • Unpack glassware
  • Set up the bar ready to open and serve guests

Bar Service

  • Serve guests from the bar throughout the afternoon/evening
  • Restock the bathtub and bar from your chiller trailer
  • Collect empties and glassware left around the venue (remember we said keeping things tidy makes for better photos)
  • Place cold water bottles onto the reception tables

Pack Down

  • At the end of the night, we will rinse and pack your glassware and place by your chiller trailer
  • Bag up all the recycling and rubbish and place by your chiller trailer
  • Tidy and clean the bar area

Just leave it to us

When it comes to running the bar at Old Forest School, we are the experts. We can help you plan all your details. Here are a few things you might be wondering about…

How do I go about booking the Rusty Hare Bar Service?

Easy, just email us (book@therustyhare.com) the date of your wedding, the number of guests, your start and finish time. We provide a quote. You book us. We said it was easy.

How does the cleanup work at the end of the night? 

We take care of packing down and cleaning up the Bar area, we collect and bag all the rubbish/empties, rinse and pack all glassware ready to be collected. We clean up the Bar area, so you won’t need to worry about it at all.

How much will the Bar Service team cost?

We just need to know how many guests you have, what time the first guests will arrive and what you finish time is and we can provide a quote for you. Just let us know whether you want us to provide the ice or tea/coffee too.

The quote we provide is a fixed cost, we promise not to charge you any extra (unless it’s something extra you ask for and you’ve agreed to the extra cost).

If I have a tricky Bar related question, what should I do?

Just send us an email at book@therustyhare.com, we are here to help.

Little Added Extras

We know there’s a lot of things to organise when you’re planning a wedding. So we think it’s only fair that we help out to take care of some of the little details.

Bags of Ice

We can deliver the ice for the bar, we charge you $4.50 per bag. If you do you want to organise your own ice, the nearest place to get it from is the BP in Pongakawa, they have ice for $4.50 per bag, we suggest you call (07-533 4155) to order it to make sure they have enough. Either way you’ll need a minimum of 18 bags of ice.

Rubbish Sacks

We provide black sacks for your rubbish and recycling, if you do want to arrange your own that’s fine too.

Tea & Coffee

For your guests, we can sort out tea and coffee (including all the disposable cups, milk, sugar) and set it up for you. We will set up the hot water urn, set out the cups, tea, coffee, milk and spoons. We normally set the tea/coffee up just after dinner service when you’d have dessert served. We’ll pack everything away at the end of the night. Again, if you want to arrange your own tea/coffee service yourself or get your caterer to arrange it, just let us know.

We are here to help, if you have any special requests or tricky questions just email us at book@therustyhare.com


To get in touch just drop us a line via email at book@therustyhare.com or fill out the form below.